Media Arts Projects COVID-19 Guidelines

Revised September 27, 2021

 

The health and safety of our students is our top priority for the department of Theatre and Media Arts at BYU. Because we are in a pandemic, the department has implemented the following guidelines we expect our productions to follow to maintain the health and safety of our students, faculty, casts, and crew. These guidelines are based on recommendations given to us by the University, the Utah State Health Department, and the Utah Film Commission.  Any exceptions to these guidelines must be approved by the TMA Department.

General Recommendations:

  • Productions must designate one crew member as the Health and Safety Officer (HSO) to supervise the health and well-being of all cast and crew members. This person’s authority with regards to health and safety policies cannot be overridden by a producer or director. This person reports directly to the faculty advisor
  • Productions must ensure personal protective equipment (PPE) is available to all cast and crew
  • Face coverings are to be worn at all times while on location as well as in-person meetings. (only exception is cast, see On Set)
  • Productions should reduce set personnel to essential crew members. Eliminate visitors to set
  • Reduce filming indoors, if possible. If not possible, the production will need to scale back crew to provide proper social distancing
  • If any crew member tests positive, or has been in contact with anyone who has tested positive, for COVID-19 they must self-quarantine and alert their faculty advisor immediately, who will report this to the department (See Important Note below)

Health and Safety Officer Responsibilities:

  • Be familiar with local and state health department COVID-19 safety guidelines
  • With producer team, create Covid-19 Safety plan to submit to TMA Department and BYU Risk Management
  • Work with department to teach crew proper sanitization procedures
  • Work with locations on health and safety issues
  • Ensure proper sanitation and PPE materials are available to cast/crew
  • Collect proof of vaccinations prior to coming on set
  • Create a daily HSO Report for Producer, Director, Faculty Advisors about observations on set

Pre-Production:

  • The Producing team will work with the designated HSO to create a COVID-19 production plan. This plan may be requested by local agencies or businesses when applying for permits. Send to Faculty advisors and department
  • Film production budgets will need to account for PPEs, masks, and sanitizing materials for the entire project
  • Move to a paperless system as much as possible

Before coming to set:

  • Crew will wash hands and use hand sanitizer before leaving for set and upon arriving on set. If traveling with others, they are required to wear masks while they travel

On Set:

  • Only essential cast and crew will be allowed on location/set.
  • Maintain social distancing of at least 6 feet whenever possible.
  • Hand sanitizing/hand washing stations must be available for frequent hand washing
  • Cast will wear a mask as much as possible — this may be more difficult due to hair/makeup/continuity. To ensure safety, anyone interacting with the cast will wear mask and gloves
  • Craft guidelines:
    • Catering/craft service should follow Utah Phased Guidelines for Restaurants
    • Open buffet-style craft will not be allowed. All food must be wrapped in individual wrappings to avoid contamination. Pre-packaged is preferred
    • Social distancing must be maintained by crew during lunch
  • Actors and crew should be as silent as possible in between takes and when not wearing masks to avoid spreading droplets

Wrap

  • Time must be left in the shooting day to provide for all doors, handles, chairs, equipment, cases, and surfaces to be wiped down and sanitized

Equipment Pickup/Returns

  • Required to have two or more crew members to load and unload equipment at the MAL to assist in sanitation of equipment as well as the check-in/out process

 

Important Note:

If a crew member does test positive for COVID-19, or finds out they have been in contact with someone who has tested positive, they need to let their Faculty Advisors know immediately. The infected cast or crew member should immediately self-quarantine. The Faculty Advisor must notify the department and a plan will be put in place for the rest of the production cast and crew. Due to HIPPA requirements, do not share who was infected with the cast and crew. The department will help you navigate this situation if it arises