Media Arts Projects COVID-19 Guidelines

 

The health and safety of our students is our top priority for the department of Theatre and Media Arts at BYU. Because we are in a pandemic, the department has implemented the following guidelines we expect our productions to follow to maintain the health and safety of our students, faculty, casts, and crew. These guidelines are based on recommendations given to us by the University, the Utah State Health Department, and the Utah Film Commission.  Any exceptions to these guidelines must be approved by the TMA Department.

General Recommendations:

  • Productions must designate one crew member as the Health and Safety Officer (HSO) to supervise the health and well-being of all cast and crew members. This person’s authority with regards to health and safety policies cannot be overridden by a producer or director. This person reports directly to the faculty advisor
  • Productions must ensure personal protective equipment (PPE) is available to all cast and crew
  • Face coverings are to be worn at all times while on location as well as in-person meetings. (only exception is cast, see On Set)
  • Symptom Checks (including Temperature checks) must be completed during check-in at each in-person meeting and film location
  • Productions should reduce set personnel to essential crew members. Eliminate visitors to set
  • Reduce filming indoors, if possible. If not possible, the production will need to scale back crew to provide proper social distancing
  • If any crew member tests positive, or has been in contact with anyone who has tested positive, for COVID-19 they must self-quarantine and alert their faculty advisor immediately, who will report this to the department (See Important Note below)

Health and Safety Officer Responsibilities:

  • Be familiar with local and state health department COVID-19 safety guidelines
  • With producer team, create Covid-19 Safety plan to submit to TMA Department and BYU Risk Management
  • Work with department to teach crew proper sanitization procedures
  • Work with locations on health and safety issues
  • Issue health questionnaire and review results before filming
  • Ensure proper sanitation and PPE materials are available to cast/crew
  • Perform crew temperature checks at crew check-in
  • Create a daily HSO Report for Producer, Director, Faculty Advisors about observations on set
  • HSO and Producer sign off on wrap of location

Pre-Production:

  • The Producing team will work with the designated HSO to create a COVID-19 production plan. This plan may be requested by local agencies or businesses when applying for permits. Send to Faculty advisors and department
  • Film production budgets will need to account for PPEs, masks, and sanitizing materials for the entire project
  • All productions meetings must be held virtually except for location/tech scout and equipment and technical trainings and mock set. Equipment and Technical trainings will be limited to 5 crew members per training
  • Move to a paperless system as much as possible

Before coming to set:

  • Crew members are responsible for the following:
    • Crew Members will take their own temperature before leaving for set – if over 100.3 degrees crew member will not come to set – crew member must contact their key crew supervisor to let them know they will not be on set that day
  • Cast and crew members will be required to submit a health questionnaire the day prior to filming to determine possible exposure
    • Crew will wash hands and use hand sanitizer before leaving for set and upon arriving on set. If traveling with others, they are required to wear masks while they travel

On Set:

  • Only essential cast and crew will be allowed on location/set.
  • The HSO will check everyone in by performing a temperature check. No one is allowed on location/set without checking in with the Health and Safety Officer
  • Maintain social distancing of at least 6 feet whenever possible and include markings on the floor where people need to line up
  • Hand sanitizing/hand washing stations must be available for frequent hand washing
  • Crew will be separated by department and social distancing will be maintained within each department. (Docs and smaller projects can differ as directed by faculty advisor)
    • Example of separated departments:
      • Producers Team
      • Director, First AD, and camera ( 5 or less)
      • Grip/Electric (4 or less)
      • Sound (3 or less)
      • Art (5 or less)
      • Craft (4 or less)
      • PA (5 or less)
      • Actors (4 or less)
      • DIT/Post
  • Interaction between departments will assigned by the department heads only
  • Cast will wear a mask as much as possible — this may be more difficult due to hair/makeup/continuity. To ensure safety, anyone interacting with the cast will wear mask and gloves
  • When equipment is being passed to a different crew member it will be wiped down and sanitized before the hand off (as instructed by MAL)
  • Craft guidelines:
    • Catering/craft service should follow Utah Phased Guidelines for Restaurants
    • Open buffet-style craft will not be allowed. All food must be wrapped in individual wrappings to avoid contamination. Pre-packaged is preferred
    • Staggered lunch times are recommended
    • Social distancing must be maintained by crew during lunch
  • Actors and crew should be as silent as possible in between takes and when not wearing masks to avoid spreading droplets

Wrap

  • Time must be left in the shooting day to provide for all doors, handles, chairs, equipment, cases, and surfaces to be wiped down and sanitized

Equipment Pickup/Returns

  • Required to have two or more crew members to load and unload equipment at the MAL to assist in sanitation of equipment as well as the check-in/out process

 

Important Note:

If a crew member does test positive for COVID-19, or finds out they have been in contact with someone who has tested positive, they need to let their Faculty Advisors know immediately. The infected cast or crew member should immediately self-quarantine. The Faculty Advisor must notify the department and a plan will be put in place for the rest of the production cast and crew. Due to HIPPA requirements, do not share who was infected with the cast and crew. The department will help you navigate this situation if it arises