Steps for Access

  • Fill out required paperwork

    Make sure you fill out all required paperwork for your specific access requests and familiarize yourself with the information on it. Click above to access the documents. If you have any questions you can talk to the Access and Facilities Manager.

  • Approved by Faculty Advisor

    Meet with your faculty or project advisor and discuss your Access request and paperwork and have them sign it

  • Schedule Your Access Meeting

    Fill out an Access Request Form at least 48 hours before your desired Access meeting. You will receive confirmation of your appointment. Click above to access the Access Request Form

  • Attend Access

    Come to access five minutes before your appointment with paperwork in hand (IMPORTANT: Please bring two copies of your paperwork)

Additional Access Information

Classes

Many times students do not realize that they already have access to certain equipment without having to go through Access. For other classes, equipment is needed to complete a project but going through Access is also required. This page is to help you know when you get access, who needs to come to the meeting, and what you already have access to while in the class.

The required beginning level production classes have a fixed set of equipment made available. More advanced fiction narrative and documentary production classes also have equipment assigned for the class use, while capstone classes require special clearance and special assignment of equipment.

CLASS ACCESS

After a student has met the prerequisite Access requirements for the class in which they are enrolled and are added to that class’ equipment group, they may log in to Ashwire and create a reservation.

WHICH CLASSES HAVE ACCESS TO EQUIPMENT?

185 Basic Media Production
187 Production Management: Beginning
273 New Media Storytelling
274 Non-Fiction Production
285 Production: Intermediate
315 Beehive Stories
384R Camera/Lenses
384R Lighting

WHEN DO I NEED TO ASK FOR ACCESS?

319 Advanced Narrative Production
475 Capstone
Any additional equipment not part of a class equipment package

WHO NEEDS TO COME?

For capstones, the Producer and UPM need to come to the Access meeting. Any other key crew member that they feel needs to be present to answer questions can come as well. For example, if the film is very focused on the cinematography, it would be a good idea for the DP to come.

Practice Exercises

Practice Exercises are designed to familiarize yourself with equipment and techniques of using it. They are student-initiated opportunities to learn a specific skill—camera familiarization, lighting, sound, art direction, etc. You will need a student mentor, someone who is qualified with that piece of equipment or skill set. They will then create a practice exercise for you and guide you through it. There is no faculty oversight or involvement. If you do not know someone who can be your mentor, contact the Access Manager.

Practice exercises do not have scripts and are completely focused on using the equipment in various situations. There are two types of practice exercises, beginning and advanced. Beginning practice exercises are given access to equipment for one day during the week. An Advanced practice exercise will build on a previously completed Beginning exercise to experiment with sophisticated skills and a combination of skill areas. Advanced practice exercises are limited to two week days of equipment access.

ACCESS

If you want to do a practice exercise, fill out the Practice Exercise Application. When you have finished filling it out, meet with your faculty advisor and discuss the objectives you want to learn. At that meeting you should get the application signed. After the application is signed, request an access meeting at least 48 hours in advance. The Access Manager will then send you a confirmation email with your meeting day and time. Once a practice exercise clears the access procedures, the Access and Facilities Manager will create the reservation for the student, with the dates and times requested. However, if the equipment already falls within the equipment allocated to a student for a class, the Access and Facilities Manager may have the student handle their own reservation.

After the reservation is established by the Access and Facilities Manager, the student will be unable to change the start date & time, or add equipment to the reservation. All changes must be done by the Access and Facilities Manager. Once the equipment for a project is reserved, all students must follow the check out and check in procedures to continue accessing the available equipment.

AFTER

After completing a practice exercise, you will be required to submit a short evaluation paper on your experience and your planned learning objectives to the Access Manager.

Advanced Equipment Access Requests
GRIP TRAILER

If you are planning to use the FSSS Grip Trailer for a project, you need to request it two weeks in advance of your first day of production during an Access meeting. You will need the Grip Trailer if you are requesting access for a large amount of grip equipment. This is an important thing to remember when you are putting together your list of equipment for your access meeting. After approval, you will need to reserve with the TMA office (D581) a certified BYU truck that will pull the trailer. After you reserve the truck, you are responsible for picking it up at the time of your reservation from the BYU Motor Pool. Failure to do so will result in MAL revoking your project from making future reservations.

LDS MOTION PICTURE STUDIO

Entry to the LDS Motion Picture Studio is by invitation only and coordinated by the TMA Department. Some classes are held in the MPS, these students will be required to follow parking and security procedures. All requests for access to the FSSS or other access request must be submitted to and approved through the Access process. Requests for the MPS should come two weeks before the desired access.